WHY HIRE A VIRTUAL EXECUTIVE ASSISTANT
Sigrid.AI provides the right people, the platform and the processes to optimise busy executives' lives, allowing them to outsource the day-to-day activities that keep their personal and professional lives on time and on target.
Our virtual executive assistants (VEAs) leverage the latest technology and on-demand services to guarantee a service level that exceeds what can be expected from an on-premise assistant.
At a fraction of the cost of a traditional co-located assistant, the service is relevant to professionals at all levels, freeing them up to focus on essential high-value work.
HOW IT WORKS
Your VEA will get to know you, understand you and anticipate your every need, based on a thorough and continuous assessment of your professional and personal life, and then carry out a work/life strategy custom tailored to optimise your productivity and general wellbeing, all in close collaboration with a dedicated team of specialists and support staff.
The purpose is to deliver a premium 360-degree service experience around the clock – even during international travels.
You will work directly with your own dedicated virtual executive assistant, continuously submitting tasks and receiving acknowledgements and updates via your preferred communication channels.
Your VEA is reachable by local telephone numbers around the world. Sigrid.AI integrates with your existing email and calendar and your VEA will send e-mails as if coming from your company domain.
The VEA is supported by a team of specialists and support VEAs
The VEA works on everything relating to scheduling, coordination of meetings, diary management, etc. but also functions as coordinator of a support team of specialists and backup VEAs. This system allows us to maintain a consistent service across different time zones and to handle urgent requests outside peak service hours.
The client's preferences are always tracked and logged
Each client's unique preferences are stored and continuously updated by the assigned VEA in a confidential Client Fact Book (CFB). This information is combined with the knowledge gained from supporting multiple clients and organisations to help optimise the services and recommendations provided to our clients.
Service Hours always match the client's time zone
Clients can pick one of three Service Hour Time Zones - 9am to 5pm in Singapore, New York, and Copenhagen (CET), during which the VEA will be available, always matching the client’s current time zone to ensure continuity during international travel.
Sigrid.AI offers clients executive-level support in areas such as travel planning & bookings, preparing and submitting expense reports and diary management.
Your VEA will book and manage both business and private travel, accommodation and ground transportation, including obtaining price quotes, booking flights & buying tickets, handling check-in, booking hotels and restaurants, booking private car services and arranging for public transportation, etc.
CALENDAR AND MEETING MANAGEMENT
Your VEA will organize and manage your professional and private calendars, including proactively planning, managing and handling all correspondence in relation to meetings, calls and events.
EXPENSE MANAGEMENT/EXPENSE TRACKING
The Sigrid.AI Expense Management Service is a simple process that allows you to spend less time expense reporting and more time on your business. Your VEA will consolidate, prepare and submit expense reports for clients’ reimbursements and liquidations.
Your VEA can assist you with a broad variety of tasks and projects, including research, preparation of presentations, data entry, maintenance and monitoring of memberships, online accounts, bills payables and renewals, organising and keeping soft copies of documents and files for clients, etc.
SIGRID.AI VIRTUAL DEBIT CARD
If you sign up for a Sigrid.AI virtual debit card we can guarantee mid-market exchange rates, no annual or monthly fees, low transaction fees and you authorise every payment. This allows you complete control over every purchase your VEA makes on your behalf. If Sigrid.AI is managing your expenses you don't even have to send us your card statements.
“Working with my virtual executive assistant and the support team on recurring tasks such as calendar management, expense reporting and flight bookings has saved me more than 5 hours a week and really helped boost my performance level.”
Freddy Ingemann Founder & CEO
"I hired Sigrid.AI to support my sales team of frequent travelers. From day one, their expense management and reporting service has freed up at least 20 hours a month of my most valuable sales resources allowing my team to focus 100% on growing our business. I would highly recommend Sigrid.AI".
Anders Juul Eilersen