If at any point the instructions below are not clear, or something doesn't go as expected, just let us know. Your EA or one of our IT support specialists will be happy to walk you
Who has access to your data?
Only you can access the data in your Private Vault (not even our Data Protection Officer has access to it). As a starting point, we recommend using this vault for all your passwords and sensitive information. You can then decide what to share from that. Your EA and the designated Associate EA have access to the Shared Vaults. Our DPO may grant temporary access to other staff for backup purposes or to handle time-critical tasks outside your EAs work hours. All access and usage are logged.
All the information and attachments in your Shared Vaults are visible to your EA and anyone with access, except your passwords. Your passwords can be used by your EA to log in to websites, but the actual password remains hidden.
You control the content of your Private and Shared Vaults and can add, share and delete data permanently at any time (read more about your shared vaults below). If at any point you wish to stop sharing a piece of information, you can delete the data or move the data out of a Shared Vault and into your Private Vault.
The Shared Vaults set up for you in 1Password belong to the Sigrid.AI 1Password account and are managed by you and by the Sigrid.AI Data Protection Officer. This is a necessary set-up for us to ensure that access to your data is managed per our strict data protection policies and that all use of the data can be tracked and audited as necessary.
There are some excellent password managers in the market. We have tested most of them, and have selected 1Password for its world-class usability combined with the highest level of security and granular sharing/administration controls that support Sigrid.AI's data protection policies. You can find more information about why we chose 1Password, some useful password manager reviews, and related articles here.
Before you can access your Shared Vaults, our DPO needs to confirm your registration on our end giving you access to the vaults you share with your EA (vaults are the way 1Password organizes information).
Vaults are similar to folders on your computer and help organize your information and manage access.
To start, we have set up one or more Shared Vaults for you:
You can have any number of vaults. During day-to-day use, you will typically set 1Password to 'All Vaults' which means it will seamlessly search across your Private and all Shared Vaults.
We recommend that you initially add all your sensitive information to your Private Vault, and then gradually work out what you need to share from there. To share information directly with your EA, add it directly to the relevant Shared Vault.
You can add information to your vaults from the Chrome extension, the mobile app, and directly in the 1Password app online (as in the example below). Don't email sensitive information or send it via chat.
Adding information to a vault:
A good place to start is by moving logins to airline loyalty programs and a photo of your passport details page to the Your name & your EA's name – Travel vault. If you want your EA and the Travel Desk to use a particular payment method to purchase your airline tickets, you can also share the details here.
Once you have familiarized yourself with 1Password, you may want to start using it for sharing data with your colleagues or family. You can get a free Family Account by following these instructions. Like your Private Vault, a Family Account is yours alone, and is not accessible or controlled in any way by us. We will be happy to advise you about that.