My whole life is reflected in my Office 365 calendar which I access from an iPhone, an iPad, and my laptop. I travel a lot across different time zones which can get confusing, so it is invaluable that my assistant keeps me updated at all times about meetings, flight-departures, events, etc.
I send a photo of the receipt to my remote assistant when I pay for something, and then I sign off on the expense report on a bi-monthly basis. Because my assistant has access to my calendar, I don't need to explain which project/accounting code to assign an expense to.
This is especially handy when I travel to new cities. With tools like Google Maps, my assistant has access to up-to-date traffic conditions everywhere.
It's not just meetings with clients and partners. It's business meeting travel dates, my daughter's dance lessons in London and her exams, weekly catch-up calls with my remote team, doctor's appointments, my yoga classes, guitar classes, haircut, barbershop, etc.
Stuff I want to remember.
Some documents are essential when you travel for business. I want to have easy access to these documents no matter where I am:
We use 1Password for sensitive info (the best in the market now) and Dropbox/Onedrive and my calendar for the rest.
Remind me of events,
Dinner dates and parties, etc.
All the essential stuff that shows you care while being away a lot of the time.
Manage orders, and
Manage the shipment of, i.e., books on Amazon.
I love to read.
I ask my remote assistant to keep an eye on online memberships, to keep them current,
Remind me to sign off on memberships, subscriptions, and apps in time if I haven’t used them for the last six months,
Renewal of memberships, or
Subscribing to new memberships and subscriptions.
For this, I use a Virtual Debit Card.
Manage new and recurring meetings and events with; new clients, existing clients, business partners, and applicants.
We use Zoom. I find it to be the best conference call software on the market right now.
I ask my remote assistant to screen candidates,
Book a slot in my calendar for interviews, and
Set up conference calls.
We use Workable to manage the hiring process; it's super smart when you are collaborating as a remote team, and I can do it while I am traveling via the app on my iPhone.