Calculate How Many Hours You Can Save by Hiring a Virtual Assistant
To objectively determine if you’re using your work hours efficiently, as well as figure out how much time you can save by hiring a VA, you’ll need to track your daily tasks for at least a week.
Use a time-tracking tool to track all of your work-related tasks everyday for a week to see how much time you’re spending on each task. For simple task- and project-based time tracking, consider using Toggl Track. This free tool allows you to track tasks and projects so you can see how much time is spent on each of them every day, week, or month.
At the end of the first week, you may realize that you’re spending up to two hours a day responding to customer inquiries in your inbox. That equates to at least 10 hours over a five-day workweek. If you’re able to identify other recurring secondary tasks that are taking up a great deal of your work hours each week, add these to a potential list of tasks that can be delegated to a virtual assistant.
Pro tip: Once you begin tracking your tasks, avoid getting too granular. The main objective is to spot patterns so you can identify which secondary tasks are better off being delegated to a VA so you can focus on your primary business objectives.
For example, while you may want to track tasks like “social media management” or “preparing weekly reports,” you may want to group admin tasks like “checking email” and “scheduling meetings” under a general “administration” category.