Also known as virtual property managers, virtual property management assistants are skilled professionals who provide remote assistance to property owners, real estate investors, and property managers.
By delegating administrative tasks to virtual property management assistants, property managers can focus on higher-level management tasks. Delegating tasks also allows investors to focus on growing their portfolios rather than managing the day-to-day operations of their properties.
Virtual assistant property managers (VA PMs) leverage technology and virtual communication tools to perform a wide range of tasks, ensuring smooth and efficient property management operations. By working remotely, VA PMs offer flexibility and cost-effectiveness, making them an ideal choice for property owners and managers seeking to streamline their operations.
While they bear some resemblance to real estate virtual assistants, VA PMs focus on providing remote support to owners and managers of property. Real estate virtual assistants, in contrast, provide remote support to real estate agents and brokers who’re trying to sell properties.
Virtual property management is one of our specialities here at Sigrid. Your dedicated Sigrid Virtual Property Management Assistant can manage all administrative tasks related to running your properties. This gives you the headspace to focus on strategic and revenue-generating tasks.
Types of Property that Can be Managed by Virtual Property Managers
Virtual property managers can remotely manage different types of residential, commercial, and industrial property.
Residential properties include single-family homes, apartments, condominiums, townhouses, and vacation rentals (including Airbnb rentals). On the commercial and industrial side, virtual property managers can oversee office buildings, retail spaces, industrial complexes, and mixed-use developments.
Regardless of property type, virtual property management assistants can adapt their expertise to handle the unique demands of each property type.
Tasks that Can Be Delegated to Virtual Property Management Assistants
VA PMs are adept at handling numerous tasks remotely, allowing property managers to focus on higher-level responsibilities. These tasks and responsibilities include:
Tenant & Lease Management
VA PMs can handle tenant screening, lease agreement preparation, rent collection, eviction processing, as well as tenant issues and complaints. They ensure that tenants are satisfied, reducing vacancies and turnover.
Maintenance & Repairs
Property maintenance—including scheduling repairs, coordinating with contractors, and handling maintenance requests—can be efficiently managed by virtual property management assistants. This ensures that properties are well-maintained and minimizes tenant disruptions.
Your VA PM can screen all potential vendors and contractors—including security companies, construction companies, exterminators, and handymen. They can also handle all contracts and invoice payments.
VA PMs can assist with financial tasks, such as rent accounting, budgeting, expense tracking, and generating financial reports. By keeping meticulous records using the best accounting, bookkeeping, and expense management software, they help their clients stay organized and make better financial decisions.
Marketing & Advertising
Effective marketing is necessary for attracting new tenants and lessees. VA PMs can create compelling property listings, advertise vacancies on various platforms, respond to inquiries, and schedule property showings. Their proficiency in utilizing property management software helps streamline these processes.
If you have a website and social media accounts, your VA PM can manage your blog and social media posts. They’ll disseminate your content through your content distribution channels and will publish social media posts during peak hours to drive engagement.
Benefits of Hiring a Virtual Property Management Assistant
Hiring a VA PM allows property managers and owners to take advantage of the following benefits: Hiring a VA PM allows property managers and owners to take advantage of the following benefits:
By hiring a virtual property manager, property owners can save on the overhead costs associated with physical office spaces and hiring permanent staff. Virtual assistants work remotely and use their own workspace and equipment to deliver support to their clients. This results in significant cost savings for their clients.
VA PMs possess specialized knowledge in property management, enabling them to handle tasks quickly and efficiently. Their expertise in utilizing property management software streamlines operations, reduces manual errors, and enhances overall efficiency.
Flexibility & Scalability
VA PMs provide flexible services, allowing property managers to scale their operations as needed. They can accommodate seasonal fluctuations or an expanding property portfolio seamlessly, ensuring continuous support without the need for onboarding and training additional staff.
Enhanced Focus on Strategic Growth
By delegating time-consuming tasks to virtual assistants, property owners and managers can shift their focus to strategic decision-making, fostering business growth, and identifying new investment opportunities. This increased focus on core responsibilities leads to improved portfolio performance.
Improved Tenant Satisfaction
VA PMs play a vital role in maintaining tenant satisfaction. By promptly addressing tenant concerns, managing maintenance requests efficiently, and ensuring clear communication, they contribute to positive tenant experiences, reducing turnover rates and increasing tenant retention.
Delegate the Management of Your Real Estate Portfolio to Your Sigrid Virtual Property Manager
While the opportunity to build wealth through real estate has never been greater, you’ll need to hire the right specialist to manage all of the daily admin tasks so you can focus on growing your portfolio.
At Sigrid, we’ll match you with highly experienced Virtual Assistants for property management. These professionals have knowledge of the latest property management software and can support you in the following areas:
- Tenant & Lease Management
- Vendor Management
- Listing Management
- Calendar & Scheduling
- Email Inbox Management
- Travel Management
- Project Management
- Human Resources
- Social Media Management
- IT Support
- Online Bills & Invoice Payments
- Digital Marketing Support
- Specialized Research
- Document Management
- … and much more!
Partnering with Sigrid allows you to enjoy premium executive and personal assistance, as well as a highly structured support system. What’s more, we offer flexible subscription plans, starting at only US$450/month. You can scale your subscription hours depending on your business needs, helping you keep costs down while still maintaining access to world-class support when needed.